How to guides

Everything you need to know to run your club and society with ease and success.

Success During Look, Try, Join

1. How to prepare for Look, Try, Join
2. How to publicise my taster events
3. How to set up a mailing list
4. How do members join my club or society

Organising Activities & Events

1. How to organise an event with tickets
2. How to organise an event with an external speaker
3. How to organise a film screening
4. How to organise a charity fundraising event
5. How to organise a charity fundraising collection
6. How to put on a show in the Garage theatre
7. How to put on a show in the Bloomsbury Theatre
8. How to organise a trip or tour
9. How to organise an exhibition
10. How to arrange catering for an event or activity
11. How to hire a vehicle for an event or activity
12. How to arrange for non-UCL students to take part

Health, Safety & Insurance

1. How to risk assess
2. How to register my own vehicle with the Union
3. How to insure equipment that my club purchases
4. How to arrange short-term insurance for equipment
5. How to make an insurance claim
6. What do I do if there is an accident during my activity

Raising, Spending & Managing Money

1. How to draw up a budget for an event
2. How to get my club or society account statement
3. How to get hold of additional funding
4. How to arrange sponsorship
5. How to pay money into my club account
6. How to spend money from my club account
7. How to reclaim money from my club account
8. How to hire goods or equipment
9. Club Income and Expenditure Codes

Room Bookings, Facilities & Equipment

1. How to book CSC rooms
2. How to book college rooms
3. How to book a UCLU bar
4. How to book an external venue
5. How to borrow UCLU's technical equipment
6. How to gain access to UCLU's storage space

Promoting activities & communicating with members

1. How to publicise events and activities
2. How to set up a UCL email account
3. How to set up a Group Spaces account

Diversifying your activities

1. How to run a GIAG event
2. How to start a volunteering programme

Sports specific activities

1. How to enter teams into tournaments
2. How to arrange fixtures
3. How to order kit
4. How to book facilities
5. How to register and pay a coach or instructor
6. How to get the right insurance
7. How to arrange transport to and from fixtures
8. How to reclaim travel expenses
9. How to pay a referee
10. How to arrange for supporters to watch you play
11. How to arrange insurance for an expedition

Colours and awards

1. How to nominate my club or society for awards
2. How to nominate individuals for awards

Bureaucracy and democracy

1. How to organise an EGM of my club or society
2. How to organise my club or society AGM
3. How to change my constitution
4. How to remove someone from the committee
5. How to make complaints about treasurers and presidents
6. How to make complaints about the Union